Drive more registrations and attendees with a beautifully designed webinar email. 
What is a Webinar Email?
A webinar email is sent to invite individuals to an online webinar event. The email will contain information like the webinar date, time, duration of the webinar, speakers, and the key theme. Webinar emails may also include subsequent reminder emails for registrations to encourage them to save the date and share the webinar attendance link.
Who uses Webinar Emails?
A webinar email is sent to invite individuals to an online webinar event. The email will contain information like the webinar date, time, duration of the webinar, speakers, and the key theme. Webinar emails may also include subsequent reminder emails for registrations to encourage them to save the date and share the webinar attendance link.
What to include in a Webinar Email?
There are a lot of factors to consider when building a webinar email. Here are some of the email elements to consider.
Email Design Element
Best Practices
Send Time
Schedule your webinar email to be sent during business hours on a weekday, avoiding weekends and holidays.
Sender
Use a recognizable and trustworthy sender name and email address.
Subject Line
Create a sense of urgency or excitement to encourage invitees to register. Consider including the topic or title of the webinar, the date, and time in the subject line.
Preview Text
Highlight a key benefit of the webinar and why the invitee should attend.
Body Content
Provide a brief introduction of the webinar topic, benefits, presenters, and include details like date, time, and webinar platform.
Call-to-action (CTA)
Use action-oriented language, such as "Register now" or "Sign up today."
Personalization
Use the recipient's name.
Branding
Use the brand logo in recommended resolution; use brand fonts and colour scheme.
Footer
Standard branded footer with email, telephone, and full address. Provide clear contact information in case the user needs assistance with their interaction.
Anatomy of a Webinar Email
Let’s look at an example from Asana.
Webinar Email Examples
Real-world examples from some of the world’s top brands. Each example has been built in Knak, which means you can use it to get inspired for your emails.